1. Introduction

Your privacy is important to us. This Privacy Policy explains how The Harpham Company ("THC", "we", "us", or "our") collects, uses, stores, and protects personal information obtained through our website, https://www.theharphamcompany.co.uk, and any other websites, services, or platforms we own or operate.

By using our website or services, you agree to the collection and use of information in accordance with this policy.

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2. Information We Collect

We only collect personal information where it is necessary to provide our services. This may include, but is not limited to:

• Names of students, parents, or guardians

• Contact details such as email addresses and telephone numbers

• Emergency contact information

• Payment and billing information

• Communications sent to us via forms, email, or other contact methods

We do not knowingly collect unnecessary or excessive personal data.

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3. How We Collect Information

Personal information is collected by fair and lawful means, with your knowledge and consent. This may occur when you:

• Register interest or enrol in our classes

• Complete forms on our website

• Contact us directly via email, telephone, or online enquiry forms

• Subscribe to a service or make a payment

Where required, we will clearly explain why information is being collected and how it will be used.

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4. How We Use Your Information

We use personal information solely for legitimate business purposes, including:

• Providing and administering classes and services

• Communicating important information relating to classes, schedules, or changes

• Managing subscriptions, payments, and cancellations

• Responding to enquiries or requests

• Meeting legal, safeguarding, and regulatory obligations

We will not use your personal information for purposes incompatible with those listed above.

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5. Data Storage and Security

We retain personal information only for as long as is necessary to fulfil the purposes for which it was collected, including legal, accounting, or safeguarding requirements.

All stored data is protected using commercially reasonable administrative, technical, and organisational measures designed to prevent loss, theft, unauthorised access, disclosure, copying, use, or modification.

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6. Sharing of Personal Information

We do not sell, rent, or trade personal information to third parties.

Personal information may only be shared:

• Where required by law or legal process

• To comply with regulatory or safeguarding obligations

• With trusted service providers (such as payment processors) strictly for the purpose of delivering our services, and only where appropriate data protection safeguards are in place

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7. External Links

Our website may contain links to external websites that are not operated by us. We have no control over the content, security, or privacy practices of these third-party sites and accept no responsibility or liability for their respective privacy policies.

We encourage users to review the privacy policies of any external websites they visit.

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8. Your Rights and Choices

You are free to refuse requests for personal information; however, this may limit our ability to provide certain services.

Depending on applicable law, you may have the right to:

• Request access to the personal information we hold about you

• Request correction of inaccurate or incomplete information

• Request deletion of personal information where appropriate

• Withdraw consent where processing is based on consent

Requests should be made using the contact details below.

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9. Acceptance of This Policy

Your continued use of our website and services will be regarded as acceptance of this Privacy Policy and our practices relating to personal information.

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10. Contact Us

If you have any questions about this Privacy Policy or how we handle personal data, please contact us directly.

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11. Policy Updates

This Privacy Policy may be updated from time to time to reflect changes in legal requirements or our practices. The most current version will always be available on our website.

This policy is effective as of 03 January 2026.